Space management

IT members of personnel and support staff attached to IT are concentrated in the buildings near the computer centre, i.e. buildings 28, 31, 513 and 600.

 

OFFICE SPACE

Due to the high turnover of project participants and reorganizations, the office space situation is critical, and it is very difficult to find suitable office space for new arrivals on short notice. Project managers are encouraged to make requests for space well in advance. The Departmental secretariat will put project managers in contact with the appropriate space manager for such requests.

 

SPACE FOR ARCHIVES

The CERN administration now works fully with electronic document authorization procedures. Hence, there is no longer a need to maintain Departmental archives of  such recent or newly-created material.

However if there is old printed material which should be archived, IT does maintain dedicated space in building 513. Contact the IT Secretariat to add material to this archive.

For reasons of confidentiality, printed copies of certain material should be properly destroyed and disposed of when they no longer serve as copies for on-going work. Material of historical scientific interest will be taken care of by the CERN central archivist. Personnel concerned are encouraged to take the matter up with the appropriate service.

Particular attention must be paid to confidential documents which relate to personnel and contract matters. Under no circumstances can such documents be stowed away in the Departmental archive space. Too many people have access to these areas that the appropriate level of confidentiality can be assured (See Administrative Circulaire no 10). The personnel files are in the realm of the Human Resources Department. Contract documentation should be stored only in Finance Department.

 

STORAGE SPACE FOR MATERIAL

The short effective life-time of informatics material leads to a high turnover of computers and accessory equipment. It is unlikely that obsolete equipment will be re-used in the Department any time in the future. Personnel who has such material is therefore encouraged to contact the CERN Recuperation Service in order to dispose of the material within the legal framework of the Organization. No Departmental space is available for intermediate storage of such material.

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